Iberia Bank Corporation

Receive alerts when this company posts new jobs.

Similar Jobs

Job Details

Executive Administrative Assistant

at Iberia Bank Corporation

Posted: 11/1/2019
Job Status: Full Time
Job Reference #: cc223735-b8b4-43e7-935c-7d59dd33a68c
Keywords: clerical

Job Description

SUMMARY:
Under the general direction of the executive, this position performs a variety of administrative, secretarial and clerical functions in support of the executive and department.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Performs general administrative functions for the department, including typing letters and memos, copying, faxing, organizing files, ordering supplies and equipment and handling vendor relationships.
  • Manages and maintains executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences and travel
  • Prepares agenda, handouts, documents, and/or any other information for scheduled meetings
  • Attends meetings and records minutes of those meetings
  • Screens incoming calls and correspondence and responds independently when possible
  • Greets internal and external visitors and determines whether they should be given access to specific executives
  • Sorts and distributes incoming correspondence, including faxes and emails
  • Composes and prepares confidential correspondence, reports, and other complex documents
  • Reviews and disseminates information received from other departments and external sources
  • Creates and maintains databases and spreadsheet files
  • Communicates and coordinates with other executives as needed
  • All other duties as assigned

SUPERVISORY RESPONSIBILITIES:
None required

QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required.

  • Associate's degree (A. A.) or equivalent from two-year college or technical school and at least five (5) years related experience and/or training; or equivalent combination of education and experience required.

COMPUTER AND OFFICE EQUIPMENT SKILLS:

  • Internet software
  • Spreadsheet software (MS Excel)
  • Word Processing Software (MS Word)
  • Presentation Software (MS PowerPoint)
  • 10-key calculator
  • Facsimile machine
  • Typing of at least 40 words per minute
  • Copy machine
  • Telephone, etc.

CERTIFICATES, LICENSES, REGISTRATIONS (Ex: CPA, Series 6 or 7 license, etc):

  • None required